The Blakeney Area Historical Society (BAHS) in North Norfolk

The Blakeney Area Historical Society

Covering The Blakeney Haven (Blakeney, Cley, Morston,Salthouse, Wiveton) & Adjacent Hinterland

www.bahs.uk   Contact Us

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Notes

Links on this website are displayed using the colour Indigo


Members

If your contact details or email address change please login to the members' area and update them otherwise please inform the membership secretary.


Website Issues

If you have a problem with the website please check if this is a known issue by clicking here.

 


BAHS Data Protection & Security

The BAHS is categorised as a not-for-profit organisation under the Data Protection Act. The society is exempt from registration but it is obligated to carry out a few simple procedures as described below.

  • Tell people what you are doing with their data
  • Make sure your staff are adequately trained
  • Use strong passwords
  • Encrypt all portable devices
  • Only keep people’s information for as long as necessary

Data Held

The data held by the BAHS society is used by committee members to:

  • Run the BAHS society
  • Communicate with members by email, post and at meetings
  • Administer the Members' Area

The society does not provide this data to other organisations or third parties.

The data is held in a secure area of our website only accessible by members of the BAHS committee. To assist in the running of the society the committee may download data from the website and print it out. This does not (in fact cannot) include passwords used by members. The data held by the society may be used by the BAHS committee to assess trends and guide decision making. Committee members are responsible for the safe keeping of data they download.

Examples of data downloaded and printed by committee members are address labels and membership lists.

The data held by the society covers:

  • Member's name and possibly, partners name
  • Correspondence address and possibly a second address. Correspondence addresses are used for the delivery of items such as newsletters and the Glaven Historian.
  • Phone numbers to allow the committee to contact members in case of an issue
  • Email addresses are used to contact members regarding events and other matters the committee think may be of interest. The committee tries to minimise the number emails sent to members to no more than one or two a week. Notification emails to individual members will be generated when a member uses the members' area (see below).
  • Individual preferences covering, for example, how you receive items like the AGM papers.

Members' Area

Through the secure Members' Area it is possible for members (with an email address) to login to check their subscription history. They may also check the personal data held by the society and update it as required.

Security

When members use the Members' Area notification emails (covering actions such as login, logout or updating personal details) are provided to the login email address. If a member receives such an email and they hadn't used the Members' area they should email the webmaster as it implies a possible security issue. If you do not receive these emails when using the Members' area please check that they are not going into a junk or spam folder. Whilst it isn't recommended by the society it is possible to disable the receipt of notification emails.

Access to membership data held on the website is accessible only through logging in using strong passwords that are stored using one-way encryption techniques using a 256-bit hash known as SHA256. Click here for information held on Wikipedia about this technique.

Changes to the membership data held on the website are recorded in an audit trail accessible by the webmaster.

Further Information

If you have questions or concerns about how the society uses the data it holds on you please email the webmaster.