Understanding The Public Register

Click here to see the public register of accessions.

The Columns

Column 1: Access No

Stands for Accession Number.

The Blakeney History Group, forerunner of the BAHS, accumulated records obtained from the Norfolk Record Office (NRO) in Norwich. They were copied, transcribed or summarised and are included in the Accessions list in a bloc numbered 21183 to 21293. Many documents are copies of the originals so readers who wish to see them may find it more convenient to visit the History Centre than to go to the NRO.

The accession number’s first two digits are the last two of the year in which the item was listed. 

The next three digits identify a particular accession added to the register that year.

If the item registered has several parts that are considered worth noting individually, they will share these three digits followed by a period and then two further digits. So, for example, 05012.02 is item 2 of accession 05012 with the 05 indicating it was registered in 2005.

Column 2: Topic

This heading provides each item a classification to suggest the nature of the content. These are as follows:

PRParish RecordsCouncil minutes, newsletters, registers, census records etc
LBLand and BuildingsItems relating to land or buildings (not ‘listed buildings’)
MTMaritimeItems relating to the harbour, ships, maritime occupations etc
EVEventsVillage events, Including regatta programmes
FHFamily HistoryFamily trees and other family records
OROrganisationsPublic records of commercial and not-for-profit organisations
MCMinor CollectionsPersonal recollections and social history
LHLocal HistoryItems with more general information about local history

Column 3: Location

Within the History Centre there is plan identifying the layout for use with location details. Please note, it is possible that items may be moved but these changes will have been recorded.

Location is made up of two parts:

Shelf Code

The first part is a number from 01 to 14 or D1 to D4. D1 to D4 represent Desks which do not normally hold accessions. If the Shelf Code is enclosed in parenthesis, for example, (D3) it indicates the item is located nearby to this item. Some items that are wall hung are identified by their proximity to the item enclosed in parenthesis.

File or Box name

Following the Shelf code is the File or Box name. Many examples of the Shelf Code are Shelf. So, ’02 Shelf’ indicates the item may be found on a shelf in area 02.

Other shelf codes may indicate a particular folder or box files, as in ’04 Blakeney Papers 3′ which indicates the item is in area 04 and is in something labelled ‘Blakeney Papers 3’.

Colum 4: Description

This may be a title, as in a book title, or a brief description of the item. These are particularly helpful when performing a search for specific items.

Column 5: Author

Author, editor or compiler identifies the person or organisation responsible for the production of the item.

Column 6: Pub Date

This is the year or year-range that the item was published.


Some items have been abbreviated in the register. For example, Blakeney may appear as Blak

Other well-known abbreviations may used such as ‘P C’ for Parish Council

It is worth studying the register as a whole before becoming too reliant on the search facility offered.